Cost Planning & Budget Preparation

RGC undertakes a comprehensive FF&E cost planning exercise based on the specifics of the Project.  This will include the projects Design and Operational briefs. Each room location is identified and populated with the FF&E necessary for it to function successfully. Existing FF&E schedules will be incorporated into the cost plan and can include a Gap Analysis to determine any additional items. The final documentation for this phase will be fully costed to form the initial FF&E Budget.

Master Item List & Detailed Specifications

The Master List of FF&E items is then developed into detailed specifications through a consultation process with the Project stakeholders and users

This will include the preparation of services integration schedules, technical and performance based specifications and reports specific to the Project.

Tendering & Procurement Process

Prior to tendering a list of pre-qualified suppliers is prepared for approval, and an agreed evaluation criterion is set for each tender package. The detailed FF&E specifications are then issued to the market for competitive tender. Upon return of the tenders each package is evaluated, and recommendations are made for award. Once purchase orders have been placed, suppliers are monitored for tender compliance, preparation of shop drawings, prototypes and samples.

Installation and Management of Process

A delivery and install program will be established, suppliers are briefed, site inductions are undertaken and building access is confirmed. Delivery, placement, commissioning and handover of the FF&E is managed in a logical sequence in co-ordination with the Managing Contractor. Once placed the FF&E is checked and verified, defected for damage and finally handed over to the client

Asset Registers for Your Records

An Asset register of all FF&E will be produced in an electronic format to suit the Projects ongoing asset management software.

The asset data typically documents the As Constructed FF&E specifications, supplier details and warranty information.

Asset Handover and What it Entails

We will then electronically send to you all the Asset Registers we have complied for your records and ongoing project management tracking systems.

Our team will go into detail explaining each item in the asset document and what this means for your end project costings.


RGC Consulting is Australia’s leading firm of professional consultants providing services in the management of Furniture, Fittings and Equipment (FF&E) to large scale commercial building developments. We work across all projects requiring professional management of the FF&E scope of works. Projects include Hospitals, Correction Centres, Universities, Defence Force, Convention Centres, Cultural Facilities, Hotels and Offices.

The RGC Consulting difference:

  • We specialise in FF&E
  • Project-wide integrated data capacity
  • Government project qualified
  • Open book documentation policy
  • A focused project management culture
  • Local focus, global capacity
  • Large scale, high value project capabilities
  • Integrated team player
  • BIM compliant
  • Over 30 years and 160 projects

RGC Consulting services include:

  • Cost planning and budget preparation
  • Master list development
  • Decant programming and scheduling
  • Specification documentation including ecologically sustainable development compliance
  • Life cycle cost analysis
  • Product sourcing
  • Tendering, tender analysis and procurement
  • Quality control during manufacture
  • Expedition, delivery and placement


Flexible and responsive

The experience gained from a diverse range of project types enables us to be responsive and flexible to the changing needs of different industry sectors and localities. We have the capacity to adapt our scope of work to suit the projects specific requirements and client brief.

Personalised service, professional approach

Our senior project directors are involved in every stage of each project, ensuring a personalised service that is compliant to the clients brief and scope of works. The project is further supported by a dedicated senior project manager and team of qualified consultants.


Risk minimisation strategies are implemented throughout all phases of the project. From our detailed brief through to our sophisticated computer-generated scheduling, critical path analysis, contract plans and reporting, we achieve on time cost effective results conforming to the clients brief and date for practical completion.

Proven Methodologies

RGC Consulting ensures that each project, however unique, utilises defined project methodology so that each step in the FF&E process is undertaken and controlled in a consistent way.

Purchasing Principles

RGC Consulting is a member of the Chartered Institute of Purchasing & Supply (CIPSA) and ascribes fully to the commitment, guidelines and principles of this industry body in all its business dealings. For the Project Manager, Client and Builder, this translates to complete confidence in the professional undertakings for RGC Consulting in its dealings with suppliers.

Prequalification (PQC) registration

RGC Consulting is recognised as an expert in the field of Furniture Fittings and Equipment by State Authorities. The Department of Public Works, Queensland State Government, recognised our “Commitment to Continuous Improvement” by awarding RGC Consulting PQC status.

Impressive track record

Founded in 1992, the RGC Consulting team has acquired significant experience in major construction and development projects. We have provided services to most of Australia’s first tier builders, leading architectural practices and government authorities. Our projects include works for both the private and public sectors.

Internationally proven

The consultancy has completed major project work in Australia, New Zealand, Fiji, China, Indonesia, Malaysia and the United Arab Emirates. We are experienced in offshore procurement and project management across different cultural and project delivery expectations.


The Scope of Works is commissioned by project stage and includes Preliminary Design, Schematic Design, Design Development, Contract Documentation, Construction and Post Construction works.

The overall FF&E Scope for Planning and Design Phase includes, but is not limited to:

  • Cost planning and budget preparation
  • Master list development
  • Decant programming and scheduling
  • Specification documentation
     Life cycle cost analysis
  • Producing the design solution within the agreed FF&E master list and project budget in conjunction with the consultant team and the Principal
  • Maintaining the design process within the project program
  • Designing in consideration of lifecycle and recurrent costs
  • Providing technical and/or performance-based specifications for the nominated FF&E items
  • Liaison and coordination with the consultant team and managing contractor
  • Consultation with the Principal and Client representatives as required
  • Attendance at meetings as required
  • Integrated FF&E management critical path

The overall FF&E Scope for DELIVERY PHASE includes, but is not limited to:

  • Managing the opening and closing of tenders
  • Tender evaluation and recommendation reports
  • Quality control during manufacture
  • Prototype identification, reviews & reports
  • Product sourcing
  • Coordinating the FF&E installation program
  • Defect assessment and audit of installed FF&E
  • Commissioning, asset registers and handover
  • Operations and Maintenance Manuals review
  • Final Certificate of Completion

More Information

For more information on how RGC Consulting Group can help you with your next project, please use the Contact Us page and one of our team will get back to you ASAP

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